Sponsorship and Exhibition booking form

Tuesday 7 November 2023

Central Hall, London

Please contact Maya Sapir maya.sapir@college-optometrists.org if you have any queries.

*
*
*
*
*
*
*
2m x 2m space only, table, chairs and power provided
*
*
Please contact sponsorship@college-optometrists.org if you have any specific invoicing requirements
*

Terms and conditions 

Exhibiting

  • Full payment due within 30 days of invoice. Exhibitors must make full payment before the beginning of the event build-up, in order to have the right to participate.
  • Notice of cancellation must be received in writing:
    - Before 20 October 2023, 50% of the total booking fee will be refunded.
    - On or after 20 October 2023, no refunds will be given.
  • All information and leaflets to be distributed will be subject to approval.
  • All exhibition stands are to be staffed during exhibition opening hours and must be set up by 8am. Access to the building is from 6.30am on Tuesday 7 November 2023.
  • Exhibitors will not be allowed to display exhibits in such a manner as to obstruct gangways or affect the displays of neighbouring exhibitors. Gangways must at all times be left clear and free for passage.
  • If stands either side or in front of/behind you do not sell, the College reserves the right to adjust the layout of the stands accordingly - you will be consulted. This may also mean that there may be more 'open sides' to your stand than expected.
  • The College will mention your presence at the event in the final details email sent to all attendees two weeks before the event.
  • The event venue and College cannot accept liability for any loss or damage sustained, occasioned from any cause whatsoever. Exhibitors will be responsible for all damage to property and for any loss or injury caused by them or their agents or contractors or employees, and will indemnify the organisers against all claims and expenses arising therefrom.
  • Insurance: exhibitors are reminded of the need to consult their insurance company or brokers to cover themselves fully against all risks at the exhibition and in workshops.
  • Details of any relevant event deadlines will be issued to all confirmed exhibitors.
  • All fees quoted exclude VAT unless otherwise stated.
  • Exhibitors must provide a risk assessment to the event organiser before the conference.
  • When you book your stand, we will let you know which organisations have booked spaces next to you, and similarly, you should let us know if there are competitors you would prefer not to be positioned near.
  • Two company representatives may attend the event to man your stand. 

Sponsoring - Congratulations messages in brochure

  • Full payment due within 30 days of invoice. Sponsors must make full payment before the beginning of the event, in order to have the right to participate.
  • Notice of cancellation must be received in writing:
    - Before 20 October 2023, 50% of the total booking fee will be refunded.
    - On or after 20 October 2023, no refunds will be given.
  • Details of any relevant event deadlines will be issued once sponsorship is confirmed.
  • Sponsors must provide the congratulations message in the format specific and by the deadline given.
  • All fees quoted exclude VAT unless otherwise stated.

Please print/save a copy of this page for your records. If you have any queries, please contact maya.sapir@college-optometrists.org.